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Horario inteligente

8/11
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An impeccable schedule determines the productivity we will have in our startup, since we will follow an organized and intelligently prioritized structure to have the greatest possible impact.

What is a smart schedule?

A smart schedule is one that allows us to adapt our peak energy hours with sprints to move forward the goals we have. This involves identifying the times when we are most focused and productive, and using them to complete important and impactful tasks.

It helps us to avoid scattering and allows us to focus on the tasks that really require our attention.

Horario en una tablet

How to have a smart schedule

To create a smart schedule that helps us achieve our goals through sprints, we must take into account the following elements:

Audit the schedule.

The first task is to audit our current schedule. This involves dedicating one day a week to analyze how we are allocating our time. In doing so, we can ask ourselves the following questions:

  • What am I spending my time on?
  • Do I need to do all of these tasks or can I delegate some of them?
  • Where am I spending most of my time?

By getting answers to these questions, we can identify areas for improvement and determine how we can reorganize our schedule to be more efficient.

Learn to say NO

Learning to say no to ideas and projects that are not aligned with the growth and survival of our startup is crucial to advancing our goals effectively. Often, we are faced with many requests and demands that can distract us and divert our attention from what is important. By setting boundaries and prioritizing our efforts, we can ensure we focus on what really matters.

Conduct weekly All hands

All hands is a meeting that involves the entire team and aims to discuss update issues, keep the team cohesive and convey transparency. This meeting can be used to share progress, raise challenges and align the entire team towards common goals. Holding this type of meeting on a regular basis can help keep everyone informed and engaged.

Check email daily

Effective email management is critical to maintaining a smart schedule. It is recommended to dedicate 30 minutes in the morning and 30 minutes in the afternoon to review and respond to emails. This way, we avoid constantly checking our inbox and can use the rest of the time to work deeply and maximize our productivity.

Set aside a block of time for business calls.

In addition to daily tasks, it is also important to set aside a specific time to make business calls. These calls can be with customers or potential investors and are essential to accelerate the growth or maintain the survival of our startup. By allocating a specific block for these calls, we can ensure that we are spending quality time on these interactions and avoid interruptions in other areas of our work.

Hold skip level meetings

Skip level meetings are those in which startup leaders meet with members who are not in a management role. These meetings help strengthen the company culture and provide a sense of unity among all team members. By fostering open communication and collaboration among all hierarchical levels, we can ensure a more positive and productive work environment.

Hold monthly 1:1 meetings

1:1 meetings are one-on-one meetings between two people to discuss work progress over the past month and how it can be improved. These meetings are ideal for strengthening commitment to goals and allow you to address challenges and growth opportunities in a more personalized way. By dedicating time for these meetings, we can ensure each individual's alignment and commitment to the startup's goals.

Make time for yourself

Dedicating personal time to recharge and focus on activities outside of work is critical. This personal time varies for each individual and can include activities such as physical exercise, hobbies, spending time with friends and family, or simply enjoying quiet moments. By having time for ourselves, we ensure that we maintain a healthy work-life balance.

Proactively procrastinate

Proactive procrastination refers to the small breaks we can take during our workday to refresh our minds and improve our productivity. These breaks can include activities such as stretching, taking a short walk, or simply unplugging for a few minutes. Proactively procrastinating helps us avoid mental fatigue and regain focus, resulting in more efficient and higher quality work.

Disconnecting completely from work

Total disconnection refers to times when we completely remove ourselves from work and engage in fulfilling activities. This can include spending time with family and friends, enjoying hobbies, or devoting time to personal projects. By completely disconnecting from work, we allow our minds to rest and recharge to tackle new tasks with greater clarity and motivation.

Importance of a smart schedule

A smart schedule is essential to focus all our energies on the most important tasks and maximize our productivity. By using our time efficiently and following an organized structure, we can ensure that we are working on what really matters for the growth and survival of our startup. A smart schedule helps us prioritize, avoid dispersion and achieve a greater impact on our goals.

Contribution created with contributions from: Ismael H (Platzi Contributor).

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El calendario es una gran herramienta. Audita tu agenda y analiza en que inviertes tu tiempo.

Aprende a decir NO a lo que no es prioritario.

Dentro de tu calendario debes hacer espacio para:

  • All Hands Semanal
  • evisi贸n diaria del email
  • Bloque para llamadas de negocio
  • Reuniones skip level
  • 1to1 mensuales
  • Tiempo personal (amigos-familia / procastinar de forma proactiva)

A alguien m谩s le pasa que tener un horario impecable, es como tener media vida resuelta 馃槀

Organiza tu agenda de forma inteligente

  • Calendario online (por ejemplo Google Calendar)
    Audita tu agenda una vez a la semana y analiza:

  • 驴En qu茅 pasas el tiempo?.

  • 驴Es necesario que lo haga puede hacerlo alguien de mi equipo?

  • 驴debo cancelarlo?

  • 驴D贸nde estoy pasando la mayor parte vs lo que hab铆a programado?.

  • 驴Es manejable y pertinente programar 6 reuniones uno a uno una tras otra?

  • Aprende a decir no, a lo que no es prioritario o a los horarios que no permiten obtener un alto rendimiento.

Tu calendario es recomendable que prevea lo siguiente:

  • All Hands Semanal, reuni贸n con todo el equipo, discutir desempe帽o de la semana, excelentes para la cohesi贸n y transparencia del equipo, revisar las m茅tricas claves.

  • La revisi贸n diaria del correo electr贸nico 30 minutos por la ma帽ana por la tarde, evita estar pendiente del correo todo el d铆a.

  • Bloque para llamadas de negocio, reuniones con clientes potenciales, inversores o socios.

  • Reuniones Skip level, reuniones entre empleados que est谩n en posiciones de Liderazgo y empleados que no. Esas reuniones sirven para entender 驴c贸mo se siente la gente en su trabajo? y establecer una relaci贸n con tu equipo aumentan la transparencia la responsabilidad en todos los niveles.

  • Reuniones 1-1 mensuales, son extremadamente importantes para mantener al equipo comprometido. Tambi茅n es un momento para que te pongas al d铆a sobre los retos y oportunidades actuales de los diferentes equipos.

  • Tiempo personal puede dividirse en dos sub-categor铆as el tiempo que pasas con los amigos la familia divirti茅ndote desconectada totalmente y el tiempo dedicado a procrastinar de forma proactiva.

Apreniendo del Horario inteligente, muy interesante, y lo implementar茅.
Es importante **el calendario,** ayuda para asignar tiempo a todo lo importante, y pese a que el trabajo ocupa la mayor parte, la vida personal deber铆a estar marcado con un c铆culo rojo, sobre todo para la familia. Simplemente escribes dos letras "**VP**" (Vida Personal)

Organizar la agenda de manera inteligente es crucial para aumentar la productividad y aprovechar Al m谩ximo El tiempo:

  1. Auditarla, permitir谩 observar en que invierte El tiempo.

  2. Verificar m茅tricas claves, para tener presente lo que importa.

  3. Preg煤ntante es necesario que lo haga, o lo puedo delegardoj

  4. Aprender a decir no, a aquellas actividades que afecte la productividaad

  5. Evitar estar pendiente del correo todo El dia, establecer bloques de tiempo para realizarlo.

  6. Reuniones 1:1 mensuales

  7. Dentro de la agenda include un tiempo para procrastinar de manera proactiva

Crear un calendario para analizar el tiempo, Hacer una auditoria en que gastamos nuestro tiempo. NO todo es tiempo profesional, tambi茅n tiempo familiar, amigos y procrastinar de forma proactiva.

Me encanta procastinar de forma proactiva!

Que buen video.

Esto de la gesti贸n del tiempo es tremendamente esencial. Lo considero un arte.

  • Active procrastination: It means when you鈥檙e using your aside activities to think about your challenges or trouble. 隆Wrong! Better learn or use meditation techniques. In my humble opinion.

Lo que m谩s me llam贸 la atenci贸n para tener un horario inteligente fue sacar tiempo para auditar el horario. Creo que se debe hacer dentro de las horas de trabajo, para mayor enfoque.

Hola, una pregunta, tengo 2 sesiones 1 a 1 cada d铆a, cada una de 30 minutos, con colaboradores que est谩n en mi equipo, consideran que la periodicidad es muy corta?